enables organizations to work together better in a shared and internet-based
collaborative workspace. Flexible security features make it one of the most
secure online collaboration platforms available. Based on Microsoft SharePoint
technology, ForumPass delivers robust functionality through an easy-to-use,
intuitive user interface.
This document will outline the topics
noted below at a high level
organizations and their users will be on-boarded under the pre-determined
method by the sponsoring organization’s documented process. There are two
onboarding methods used to initiate a registration for access to Exostar’s
Identity Management Portal, the Managed Access Gateway commonly referred to as “MAG”,
and for access to ForumPass. The onboarding methods consist of a Search
& Invite feature and a Bulk Upload process.
Search & Invite - An Exostar Adoption Administrator will use the organization and user
details provided by the sponsoring entity and will issue an invitation. The customer designated as the administrator
will need to Accept & Complete the registration, before the registration is
processed. Once the registration is processed by Exostar, users will receive
their log in credentials via email.
Load Process – Generally reserved for large volume organizations and user
onboarding. The Sponsoring organization
will be required to provide the organization and user details to Exostar in the
required format. Exostar will coordinate
the bulk load activities with the Sponsoring organization and project leads
based on the project timelines.
designated administrator for an organization will be required to accept the
invitation and complete the registration process. Exostar will process the registration and all
users will receive their log-in credentials via email.
Administrator will be required to review the Exostar Terms and Conditions
(Ts&Cs) and accept the ForumPass Service Agreement, before any user will be
able to access the ForumPass application.
will receive a user id, one-time password and system-generated password to
establish their account. Each user is required to establish their account by
completing the First Time Log in process.
On the MAG
> My Account Dashboard, the user will see the ForumPass application status
as either Pending Ts&Cs Acceptance or Active. If Ts&Cs are pending, the
designated organization administrator must accept the terms before the user
will see the Active status and Open Application link.
Application to access the ForumPass project site. Each user will be required to accept the
Export Control Notice to access the ForumPass environment (sample attached). Depending on the security level of the
project site, you may be required to install a digital certificate also. Your
project invitation will indicate whether or not you will be accessing a Core or
Sensitive project site. You will need to
work with your IT staff to obtain administrative rights to install the required
ActiveX Controls. For additional
information regarding certificate issues please refer to http://www.myexostar.com/Federated-Identity-Service/FAQ/ .
offers instructor led and recorded training sessions on basic navigation and
functionality. To access the scheduled
and recorded sessions, please go to http://www.myexostar.com/ForumPass/Training/.
All users also have access to a Support Site which includes user guides,
release notes, helpful hints. The Support Site can be accessed under your name
menu within the ForumPass application.
Customer Service can be reached http://www.myexostar.com/Online-Support/
Project/Site Owner must invite each user to the project site. Until this action has been completed, users will
not see the project site listed under their Workspaces in the ForumPass
application. Each user will receive an
email from the site owner when you have been granted permissions to the project
ForumPass offers four different access profiles for users: Core, Sensitive, Restricted and Protected.
The Core Profile provides the following capabilities:
Document Management Capabilities, including:
Business Process Automation (workflows), including:
Enhanced Features and Usability, including:
The Sensitive, Restricted, and Protected Profiles provide all the features of the Core Profile as well as certificate based authentication and enhanced capability to share information. CertiPath compliant certificates can be used, including FIS certificates.
Sensitive profiles users will authenticate using a Basic Level of Assurance digital certificate and will have the ability to create and access both encrypted and non-encrypted document libraries.
Restricted and Protected Profile users will require a User ID, Password, Medium Level of Assurance certificate, Restricted Attribute enabled in MAG, TLS 1.0 must be enabled in your browser and JAVA applet.
Restricted profiles will have the ability to create and access only encrypted document libraries.